We are not currently hiring for any administrative roles. We are always accepting resumes.

Administrative Assistant Job Description

Position Overview: Stillpoint Counseling and Wellness is seeking a part-time administrative and marketing assistant. The Assistant will work 20-25 hours per week, Monday- Friday, supporting the front and back end of our business, including scheduling client calls, billing, client support, social media and ensuring our staff is supported.

 About STILLPOINT: Here at Stillpoint Counseling and Wellness, we believe in creating the best atmosphere for our clients, staff, and contractors, as well as  giving back to our community.  The practice thrives on a cohesive working relationship between all the providers and a dedication to our community’s wellness.Our mission at Stillpoint Counseling is to enhance wellness by offering professional counseling services, mindfulness-based programs, classes, and training for individuals of all ages, the family system, and the community. We know that when we feel connected and supported, we are whole and well. Our vision is to end the harmful effects of chronic stress and trauma in our community with inclusive, integrative and relational practices.  We are a fun, dynamic, and collaborative team who values working collaboratively and helping improve the health and wellness of our communities.    

Our Values: STILLPOINT lives by values that guide who we are as a team and how we present to our communities. We collaborate with people who bring these values to life.

Integrity:  We live, work, and act from our integrity, meaning we are aware of and make decisions with honesty and truth.  We recognize that integrity in our work and our lives requires a balance and integration of all aspects, including mental, emotional, physical, and spiritual honesty.  Integrity activates the fullest expression of who we are meant to be, and living in our integrity supports the growth of our clients.

Building Relationships:   Building strong, meaningful relationships is a basic need for all of us. We value building relationships within our community and helping our clients do the same. It’s also a hallmark of our business to promote strong, lasting bonds within our team and to work collaboratively both in the office and out in the community.

Enhancing Connections: We use a holistic and integrated care approach to wellness that connects and empowers people. We help people connect mind, body, and spirit to promote wellness.  We support people in connecting to their feelings and holding space for even the difficult feelings and thoughts on the path to healing. We connect with our community to build a ladder of support for which our clients can climb to reach their goals. We help family members connect and strengthen their support for each other.  We believe that no one and nothing is separate and that we are all connected on a very basic level.  We help clients connect with themselves and with a community in order to build relationships and feel connected to a larger whole.  When we feel connected, we feel purposeful, powerful, and limitless in our potential.

Convenience: We offer daytime, evening, and weekend appointments for our clients.  We offer online therapy services through a HIPAA compliant Telehealth program.  We offer an Client Portal for online scheduling, easy access to billing documents, and communication with our clients

Community Collaboration: Part of our mission is to contribute to promoting wellness within the community through community involvement, speaking engagements, and financial contributions. It is our goal to reach more people and provide psychoeducational services to students, teachers + administration, and businesses through regular outreach in the community.

Investing in Quality Care: We’re committed to providing the best atmosphere for our clients and our team. Our commitment is seen in our beautiful workspace for our employees and a comforting space for our clients and in offering the extra touches like coffee + tea stations, fun music, a collaborative environment for our team, and wrap around services for our clients. We promote continued education for our clinicians through quarterly trainings in evidence-based practices so clients can feel safe knowing their therapist is always growing in their skills

Inclusivity and Social Justice:  We know that we are not all the same, so it is important that our practice be representative of the world we live in. We promote hiring people of varying backgrounds, beliefs, and specialties to better serve our clients. Our office operates from a foundation of diversity, equity, and inclusivity in its culture and practice. We welcome people of all races, colors, ages, gender identity, sexual orientations, ability levels, belief systems, and body types in a safe space of allyship that promotes social justice, inclusion, and human rights.

Duties/Responsibilities:

• Manage client calls.
• Provide excellent customer service
• Support billing department 
• Manage intake paperwork collection and ensure EHR files are accurate.
• Assume responsibility of maintenance of office equipment.
• Regular and reliable attendance and timely arrival to work is required.
• Attend mandatory staff meetings and training as directed by STILLPOINT
• Passion for working with others and helping team members grow.
• Social media and other marketing tasks
• Other duties may be assigned.

Qualifications and Skills:

• Align with STILLPOINT mission, vision, and values.
• Must be punctual in reporting to work.
• Be organized and detail oriented.
• Be a team player.
• Be able to work independently on tasks assigned.
• Have strong written and verbal communication skills and strong interpersonal skills.

This position is not right for you if you’re:

• Someone just looking for a job to clock in and out of.
• Someone who doesn’t feel passion for our mission, vision and values.
• Someone who’s not a team player or prefers not to work collaboratively.
• Someone who doesn’t like to hop in and help others get their work done – we highly value teamwork.
• Disorganized.
• Someone who has difficulty communicating and diffusing client issues.
• Someone who needs direction.

This position perfect for you if you’re:

• Aligned with STILLPOINT mission, vision, and values.
• Energized by helping others in a team and contributing to the growth of STILLPOINT.
• Social justice oriented and practice anti-racism work.
• Creative, engaged in doing good work, and excited by furthering our mission to enhance wellness by offering professional counseling services, mindfulness-based programs, classes, and training for individuals of all ages, the family system, and the community.
• Someone who has good customer service skills.
• Someone who can fix problems independently.
• Someone who has a knack fixing client issues and creating client satisfaction.
• Someone who’s organized.
• Able to take direct and constructive feedback and run with it.

Application instructions:

For consideration, please email your resume and cover letter to Jessica Swanson at info@stillpointcounselingandwellness.com.  She will be in touch for next steps when there is an opening or opportunity.